2017 Australasian HIV & AIDS Conference joint with 2017 Australasian Sexual Health Conference National Convention Centre Canberra 6 – 9 November 2017

Sexual Health Abstract Guidelines

Abstract Submission deadline has been EXTENDED to Sunday 25 June 2017

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Abstract Guidelines

Research-Based Abstract Template

Practice-Based Abstract Template

*New in 2017*

The Committee are proud to advise for the first time in 2017 that there is a new abstract option for applicants who want to submit PRACTICE-BASED analyses. This new option is designed to allow delegates to report on projects that are not research-driven but are critical reflections on policy and practice, including clinical practice, education, health promotion and service delivery. In all cases we are looking for analyses and projects that are completed and have concrete results to report. The practice-based abstract template asks delegates to describe the analysis and argument used, and then specify outcomes, results and implications for policy and practice. We encourage our community, nursing, policy, health promotion and other colleagues to try the new template and submit abstracts before the deadline: 18 June 2017.

Guidelines

In order for your presentation to be considered, abstract guidelines must be followed. Please ensure that the presenting author completes the abstract submission. Abstracts must be submitted by Sunday 18 June 2017, 11pm AEST.

Conference Themes for Presentations

Please read the following information carefully to determine the theme which most closely matches your abstract. Consider the audience for your presentation when making your decision. Specialist reviewers will be used for each of theme.

Theme Explanation
Clinical Sexual Health Submissions informing service delivery, workforce development, clinical management of patients For example, Treatment trials, systematic reviews and/or meta-analyses addressing clinical management issues, clinical audits focusing on challenging clinical issues in STI management. Covers all clinical sexual health, nursing and primary care settings
Laboratory and Basic Science Submissions relating to the use of laboratory/diagnostics in sexual health.
For example studies involving novel nucleic acid detection tests, point of care testing, cervical screening, technology, evaluation of new diagnostic tests, antimicrobial resistance and molecular typing
Psycho-socialSubmissions on the psychological and social influences on sexuality, sexual practices and sexual health, the mental health implications of poor sexual health, and sexual function (incl. dysfunction)
For example, social and psychological factors affecting sexual health and wellbeing; social inequalities (of gender, social class, ethnicity, sexuality, disability) and sexual health; social and psychological programs and interventions to improve sexual health; gender based violence; professional development relevant to psycho-social intervention and sexual health
Health Education Research or evaluation of sexual health education. For example sexual health and sexuality education programs, best practices, or curriculum development. Settings may include the home environment, schools, media and/or the community. This conference theme also embraces initial training and professional development where there is a clear focus on pedagogy and education. This theme excludes professional workforce education/development.
Health Promotion Development, implementation, evaluation or research of good practice and equitable health promotion actions relevant to sexual health. For example strategies, programs, policies or concepts that use a multi-strategic approach (policy, education, structural change, environmental change, technology), multi-level approach (individual, community, population), settings or systems to promote sexual health. Health promotion focused specifically on health education or health communications should be submitted against these other themes.
Reproductive Health Submissions regarding service delivery, workforce training and clinical management of reproductive health.
For example, clinical trials, clinical audits, case series, evaluation of interventions/ programs regarding service-delivery and training, population-based research informing reproductive health indicators in relation to contraception, abortion, fertility/infertility and other relevant areas to enhance reproductive health outcomes.
Sexuality and Genders Submissions on sexual and gender diversity including behaviours and practices, and how they affect individuals, couples and society. This includes research on transgender, gender non-conforming, and intersex individuals as well as people who identify as bisexual, lesbian or gay.
EpidemiologyThis theme will cover abstracts relevant to other listed themes but with a specific focus on Aboriginal and Torres Strait Islander health.
Aboriginal and Torres Strait Islander HealthThis theme will cover abstracts relevant to other listed themes but with a specific focus on Aboriginal and Torres Strait Islander health
Intimate Partner ViolenceSubmissions relating to any behaviour within an intimate relationship that causes physical, psychological or sexual harm
Young people Submissions relating to young people and sexual health. For example comprehensive process or outcome evaluation of programs; youth participation and active engagement; innovative programs or service delivery; disadvantaged youth (e.g. out of home care, rural/remote); use of technology etc.
Social marketing and health communications Sexual health-related communications and social marketing strategies to behavior change. For example comprehensive process or outcome evaluation of programs, campaigns etc.; audience segmentation methods and results; innovative research; novel approaches or application of theory.
Other Research regarding sexual health topics that do not fit into above categories
e.g. legal / ethical issues

Types of Presentations

Presentation TypeTime AllocationExplanation
*NEW in 2017*
Practice-Based Oral Presentation
12-minute presentation and 3 minutes question timeOral presentations analysing issues and solutions to problems in clinical practice, community engagement, education, health promotion and policy. Presentations should be well structured, rigorous and demonstrate a novel contribution to knowledge
Research-Based Oral Presentation12-minute presentation and 3 minutes question time OR Rapid-Fire 4-minute presentation and 2 minutes question time will be allocatedOral presentations on original research findings, case studies, completed projects and theoretical analyses. Presentations should be well structured, rigorous and demonstrate a novel contribution to knowledge.
Poster PresentationPermanently displayed during the ConferencePosters will be displayed within the exhibition and catering area.

All abstracts must:

  • Use Arial 12 point type only
  • Use single spacing only
  • Format – Microsoft Word (.doc or .docx) files only
  • Leave one line between paragraphs
  • Specify all abbreviations in full at the first mention, followed by the abbreviation in parentheses, thereafter abbreviation only should be used
  • Be written in English
  • Check abstract thoroughly for spelling and grammar
  • Do not include references

Note there are two abstract Template Options;

  • Research-Based Abstract Template
  • Practice-Based Abstract Template

All abstracts must include:

TITLE: in BOLD at the top of the abstract

AUTHORS:

  • Principal author to appear first
  • Underline the name of the author who will be presenting the paper
  • Use surname followed by initials (do not use full stops or commas between surname and initials)
  • Omit degrees and titles
  • Include affiliations for each author. Use superscript numbering after the author’s name to indicate affiliations

Research-Based Abstract: maximum 300 words, with following headings:

  • Background: study objectives, hypotheses tested, research questions or description of problem
  • Methods: methods used or approach taken (e.g. study population, data collection methods, statistical analyses and/or theoretical approach)
  • Results: in summarised form, must include data (e.g. statistics or qualitative data) but do not include tables, graphs or pictures. include results/outcomes and results of statistical tests such as p values, odds or hazards ratios and confidence intervals.
  • Conclusion: describe the main outcomes and implications of the study. Highlight the novelty of findings and how they contribute to evidence-based practice.

Practice-Based Abstract: maximum 300 words

Submissions may use the Background/Methods/Results/Conclusion format from the Research-Based Abstract or the following headings:

  • Background/Approach: outline objectives or description of problem and approach taken
  • Analysis/Argument: outline the main arguments and analysis. Outcomes/Results: Include concrete observations and findings, based on completed work
  • Conclusion/Applications: describe the main outcomes and applications to practice. Highlight the novelty of the analysis and how it contributes to evidence-based practice.

Note: If the body of the abstract is more than 300 words it will be sent back to be revised.  The 300 is not inclusive of the disclosure of interest.

Disclosure of Interest Statement:

Please include a disclosure of interest statement in your abstract for any contributions received relevant to this work.

The Australasian Sexual Health Alliance recognises the considerable contribution that industry partners make to professional and research activities. We also recognise the need for transparency of disclosure of potential conflicts of interest by acknowledging these relationships in publications and presentations.

For an example of a disclosure of interest statement please see below

The Melon Institute and Metabolism Corp are funded by the University of Oxbridge, UK. No pharmaceutical grants were received in the development of this study.

Note: If accepted into the program you will be requested to include a disclosure of interest slide into your presentation or include such statements in your poster.

 Selection Criteria

  • Abstracts will be favoured at review if they incorporate Completed rather than future work
  • Original data of high quality.
  • An analysis that extends existing knowledge
  • Clarity of methodology, analysis and presentation of results
  • Specific rather than general findings

 In balancing the program the committee may require authors to present their work in an alternate format (eg as a poster rather than oral presentation).

Note: We encourage abstracts that are based on Indigenous issues be presented by Indigenous persons, or an Indigenous co-presenter be included. If this is not possible, please include information about the indigenous community who collaborated and provided permission for development of the research protocol involved in conducting the research.

 Abstract Submission Online  

Abstracts must be submitted electronically through the online system. You can access the site via the conference website. You will be required to enter:

  • Preferred theme
  • Preferred presentation type
  • Authors’ names.  Note: Abstract presenters will be required to fund their own attendance at the conference and should not submit an abstract if this is not possible. Scholarships may be available and preference will be given to those who do submit abstracts, however authors should ensure they are able to fund their own travel if need be.
  • Authors’ affiliations
  • Abstract title
  • Abstract as a word document (maximum 300 words) plus a disclosure of interest statement
  • Short biography of presenter (maximum 50 words). This information will be used by the session chair for introduction purposes and may be published in conference literature
  • Special Audiovisual requirements

 Please contact the Conference Secretariat if you are unable to lodge your abstract via the website or if you have any queries. By submitting an abstract all authors agree to release the license to the Conference organisers and give permission to publish the abstract in the conference handbook, website, application, USB etc. and in so doing certify that the abstract is original work.

Conference Registration

Abstract presenters will be required to fund their own attendance at the conference and should not submit an abstract if this is not possible.

Notification of status will come in early August 2017.  All presenters (including posters) will be required to register for the conference by Sunday 3 September 2017. It will be assumed that any presenter not registered by this date has withdrawn from the program and their abstract will be removed from the handbook.

Disclaimer: The committee may place your presentation within another theme while developing the best fit sessions.